---
title: Manage visibility of files in Bullhorn
description: Automatically set Bullhorn files as private if they match any desired criteria or file type so that only those who need access can open the files. 
---

[![Tartan icon (1)](https://info.kyloepartners.com/hs-fs/hubfs/Tartan%20icon%20(1).png?width=50&height=50&name=Tartan%20icon%20(1).png)](https://kyloepartners.com/)

[![Kyloe DataTools banner](https://info.kyloepartners.com/hs-fs/hubfs/Data%20Heroes/2024.01-DataTools-strategy-guide-slimLP-header.gif?width=1200&height=300&name=2024.01-DataTools-strategy-guide-slimLP-header.gif "Kyloe DataTools banner")](https://info.kyloepartners.com/kyloe-datatools-playbooks?hsLang=en)

[\< Home](https://info.kyloepartners.com/kyloe-datatools-playbooks?hsLang=en)

# Manage visibility of files in Bullhorn

Is compliance and protecting privacy a key concern for your business? One way of managing this is to set system access on a ‘need-to-know’ basis. But **manually setting Bullhorn files as private based on specific criteria can be time-consuming and error prone**. This leads to the risk of falling short of regulatory requirements and exposing sensitive information, leading to potential legal ramifications and reputational damage. 

##### **Fix it with Kyloe DataTools:**

Automatically set Bullhorn documents in the files tab as private if they match any desired criteria or file type (e.g. registration forms, tax files, bank details, COVID proof of vaccination...).

##### **How will it impact your business?**

Compliance becomes a breeze - be confident that your business is following the right steps to stay compliant. Mitigate the risk of data breaches and non-compliance, while staying aligned with regulatory requirements. This not only safeguards sensitive information but also preserves trust and confidence among your clients and candidates.

 

### **Check out our Kyloe DataTools interactive demo below**

<iframe src="https://demo.arcade.software/DwmCnKcDmA1RWpJYplId?embed&amp;show_copy_link=true" frameborder="0" loading="lazy" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%; color-scheme: light;" title="Kyloe DataTools - DataRules" xml="lang" data-mce-src="https://demo.arcade.software/DwmCnKcDmA1RWpJYplId?embed&amp;show_copy_link=true" data-mce-style="position: absolute; top: 0; left: 0; width: 100%; height: 100%; color-scheme: light;"></iframe>

###### Remember:

- **You can run data updates over night with scheduled rules. ⏰**
- **And revert any unwanted changes within 30 days.  🔙**

##### See more playbook examples

Check out more examples of how recruitment and staffing companies are cleaning up old data, managing ongoing data quality, and enhancing data. 

[Go back to playbook](https://info.kyloepartners.com/kyloe-datatools-playbooks?hsLang=en)

##### Try Kyloe DataTools for free

A free deep dive into the quality of your Bullhorn database:  
analyse dupes, find gaps and learn how to make mass updates.

 Get started

### Get more value from your Bullhorn data

- All
- Legacy (Clean up old data)
- Sweeper (Ongoing data quality)
- Gather (Enhance your data)

##### Deliver a more personal experience

Sweeper

Automatically standardise the formatting of first names and last names when a candidate is added to Bullhorn.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-standardise-names?hsLang=en)

##### Ensure calls & texts go through smoothly

Sweeper

Automatically apply a fix to dialling codes that makes calling clients and candidates easy.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-standardise-phone-numbers?hsLang=en)

##### Discover unsearchable candidates in Bullhorn

Sweeper

Find candidates who have no data in Bullhorn so that no potential talent slips through the cracks.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-discover-unsearchable-bullhorn-candidates?hsLang=en)

##### Overcome Bullhorn's default 50% commission split

Sweeper

Change the default commission split and apply custom math calculations to commissions on Bullhorn placements.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-automate-bullhorn-maths-calculations?hsLang=en)

##### Find and merge duplicate records in Bullhorn

Sweeper

Automatically merge candidate, contact, and company records in Bullhorn.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-eliminate-bullhorn-duplicates?hsLang=en)

##### Complete and clean up address fields in Bullhorn

Sweeper

Scan addresses in Bullhorn and clean, format and complete them with ease!

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-update-addresses?hsLang=en)

##### Keep candidate statuses up to date

Gather

Automatically update the status of a candidate based on relevant activity.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-update-candidate-status-based-on-activity?hsLang=en)

##### Manage visibility of files in Bullhorn

Sweeper

Automatically set files as private in Bullhorn if they match desired criteria or specific file type.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-set-files-as-private-based-on-set-criteria)

##### Automatically keep job statuses up to date

Gather

Update the status of a job following activity such as shortlists, interviews, or CV/resume sends.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-update-job-if-any-action-has-happened?hsLang=en)

##### Keep candidate ‘date available’ up to date

Gather

Automatically populate the availability of the candidate based on their placement end date. 

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-copy-end-date-placement-to-the-availability-candidate?hsLang=en)

##### Update candidate data to improve your search results

Gather

Add skills to candidate records using information contained within the job when their placement ends.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-keep-candidate-skills-fresh?hsLang=en)

##### Automate assignment credential requirements

Gather

Reduce the risk of placed unqualified candidates by automatically adding credential requirements based on job, client, and location.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-automate-credential-requirements?hsLang=en)

##### Automatically assigning job priority

Gather

Give your recruiters a ready-made list of priorities so they know where to focus their efforts.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-automatically-prioritise-jobs?hsLang=en)

##### Copy key info from parent to child companies

Gather

Ensure consistency by copying essential information such as invoice format or payment terms.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-cascade-data-from-parent-company?hsLang=en)

##### Auto-assign candidates to recruiters

Gather

Improve the candidate experience and boost submission rates by ensuring all candidates are assigned to a recruiter.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-segment-candidate-database-by-department?hsLang=en)

##### Pinpoint and manage outdated job records

Gather

Automate the management of job records so your consultants can focus on the most relevant leads.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-flag-outdated-job-records?hsLang=en)

##### Copy data between entities

Gather

Automatically copy information such as bill rates, industry values, or credential requirements,  from company records to associated records.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-data-heroes-cascade-industry-from-company-contacts-jobs-placements?hsLang=en)

##### Auto populate job requirements

Gather

As soon as a job is created in Bullhorn, automatically copy requirements from the opportunity to the job.

[Learn more](https://info.kyloepartners.com/kyloe-datatools-auto-populate-job-requirements?hsLang=en)

© Kyloe Partners 2026

[Privacy Policy |](https://kyloepartners.com/privacy) [Terms & Conditions](https://kyloepartners.com/terms)